Annual General Meeting Minutes

The Annual Club General Meeting (AGM) was held on Tuesday night, September 9 with a special addendum meeting on October 14, 2008

Minutes:

KW Chess Club Annual General Meeting

September 9, 2008, and October 14, 2008

1. Approval of the Minutes of AGM 2007 The minutes were approved as published on the web-site September 2007. Fifteen members were present.

2. Reports: (a) President's Report: Doug Hoch explained the types of tournaments run during the year. See the kwchessclub.com website. The agreement with the City for rental of facilities and Outdoor Chess program was briefly stated. The cooperation of Kitchener City is appreciated. Doug Hoch and Patrick McDonald have been elected as CFC governors. We also have support of the Kitchener Downtown Business Association for some of our programs..

(b) Vice President's Report: no report.

(c) Treasurer's Report: Hans Jung presented a Membership and Financial Report Membership total is 93 current members. The Youth Club and Family memberships have contributed to this increase. Youth club meets Sundays at 1 pm. Now is the time to renew your membership. A detailed Financial Report was distributed and discussed. This financial report was prepared with the help of Gerry Litchfield. The Club has $4000 in investments.

MOTION: Be It Resolved that we direct the Executive to investigate the registration of KW Chess Club as a non-profit organization. CARRIED

Hans Jung also commended the excellent club web-site maintained by Patrick McDonald.

(d) Youth Club: Patrick McDonald reported on the successful Sunday youth program. We also sponsor the Waterloo Region Chess Challenge for Chess'n Math with 211 participants. The Ontario Youth Chess Championship also had about 150 players. A gift package with free passes and key chains was presented to participants. We also sponsored the Waterloo County High School Chess league Individual tournament.

(e) Chess Festival and Canadian Amateur Tournament Patrick McDonald reported on the Summer Chess Festival held in mid summer. Plans for the North American Youth Chess Tournament are on-going with funding opportunities being looked at.

MOTION: Be It Resolved that the all the reports be accepted as presented. CARRIED

3. Elections: President ( 1 year) Vice President (1 year) Treasurer (2 years) and Secretary (2 year)

Nomination: President - Dan Raats Vice President - Patrick McDonald Treasurer - Hans Jung Secretary - Ed Thompson

4. New President's Vision Statement: We will continue the good work with regular Tuesday night tournaments, several weekend Open tournaments, and an active youth program.

5. Any Other Business: (a) New year for memberships. The KWCC membership year goes from September to September. Membership in the club is required for participation in club sponsored tournaments and activities. (b) Oktoberfest and Ontario Open will be held the weekend after Thanksgiving. This tournament has a long tradition in this area. (c) Appointing directors by the new Executives. At the next meeting of the Executive, Directors for the club will be appointed.

6. Special General Meeting: A Special General Meeting was held in October to revise the Executive positions. The revisions are shown above. Motion: Be It Resolved that the revised Executive nominations be approved.

CARRIED

7. Adjournment : The meeting was adjourned after 9 pm.